Petty Cash Book Part 3

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To take care of Small and repetitive payments like postage, telegrams, courier, cartage and other such expenses every organization appoint an assistant to Head Cashier i.e. Petty Cashier. He maintains separate book, Petty Cash Book, to record all such small transactions. Petty Cash Book reduces the burden of Head Casheir.

  • Petty Cashier works on Imprest system. Under this, petty cashier will be given some amount of money for a particular period to meet all such small expenses.

  • At the end of the period, petty cashier presents the account to the Head Cashier and get reimbursed.

  • Petty cashier is authorised to sanction and disburse small payments.

Example: Mr. Sumit the Petty Cahier of M/s Travels India received Rs 2000 on April 1, 2006 from the Head Cashier. Prepare Petty Cash Book on Imprest System from the petty ayments during the month of April 2006 for the following items:

Table of Prepare Petty Cash Book on Imprest System from the Petty Ayments During the Month of April 2006 for the Following Items
Title: Table of Prepare Petty Cash Book on Imprest System from the petty ayments during the month of April 2006 for the following items

Date 2006

Details

Amount (Rs)

April 2

Auto fare

200

3

Courier services

50

4

Postage stamps

95

5

Pencils/Pads

65

6

Speed Post Charges

40

8

Taxi fare (205+90)

295

9

Refreshments

310

11

Auto fare

60

13

Telegram

64

16

Computer stationery

165

19

Bus fare

40

21

STD Call Charges

205

23

Refreshment

80

25

Photostat Charges

45

28

Courier services

40

30

Bus fare

40

Solution:

Petty Cash Book

Table of a Petty Cash Book
Title: Table of a Petty Cash Book

Amount Received

Date

Particulars

Voucher No.

Amount Paid (Rs.)

Analysis of Payments

Postage

Tele

phone

Conveyance

Stationary

Miscellaneous Exp.

2000

2000

206

1794

2006

Apr

01

02

03

04

05

06

08

09

11

13

16

19

21

23

25

28

30

30

May101

Cash receivd

Auto fare

Courier

Postage stamps

Pencils/pads

Speed post charges

Taxi Fare

Refreshments

Auto Fare

Telegram

Computer stationary

Bus fare

STD call charges

Refreshments

Photostat Charges

Courier services

Bus fare

Balance c/d

Balance b/dCash received

200

50

95

65

40

295

310

60

64

165

40

205

80

45

40

40

1794

206

2000

50

95

40

40

225

64

205

269

200

295

60

40

595

65

165

230

310

80

45

435