Planning and Organising

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Delegation:

  • In organisations, it is difficult on the part of a manager to complete all the jobs assigned to him.

  • Assign some of the work to his subordinate and give them authority to carry on the work and at the same time make them accountable.

  • Enough authority to use organisational resources to produce.

Elements:

Elements of delegation

Elements of Delegation

Elements of delegation

Assignment of Responsibility:

  • Known as entrustment of duties.

  • Duties can be divided into two parts:

    • Individual can perform himself

    • Assign to his subordinates to perform.

Granting Authority:

  • Refers to the official powers and position required to carry on any task.

  • Duties are assigned to subordinates then the required authority must also be conferred on him.

Creating Accountability:

  • Delegate is fully answerable to his superior for performance of the task assigned to him.

  • Superior ensures performance through accountability by his subordinate.

Importance of Delegation:

  • Reduces the load on managers as work is successfully shared by the subordinates.

  • Difficult for him to look after the supervise activities personally at all places.

  • Delegation of responsibility with commensurate authority offers a good workable solution.

  • Provides an opportunity for subordinates to develop, and motivates and prepares them for taking up higher responsibilities in future.

  • Leads to creating a healthy work environment and harmony among the employees.

Decentralisation:

  • Refers to a systematic effort to delegate authority at all levels of management and in all departments.

  • The senior concentrate on ways and means to improve traffic control.

  • Decentralisation has number of benefits.

  • Helps employees to take quick and appropriate decisions.

Difference between delegations and decentralisation:

  • Delegation is the process of assigning responsibility and authority while decentralisation is the ultimate outcome of planned delegation.

  • Delegation of authority takes place between the manager and his subordinates while decentralisation involves the entire organisation.

  • Delegation is done to speed up the work and is essential in trace while decentralisation is optional and is usually done in large scale organisations.

Authority Relationship

Line Authority: Line authority is the authority of a manager over his immediate subordinates.

Staff Authority: When the work of line managers increases, staff officers are appointed to help them.

Functional Authority: Similar to line authority, but it is exercised over a person who is not the immediate subordinate of a manager.

Authority Relation

Authority Relation

Authority Relation