NCERT Computer: Chapter 4 – Operating System Part 5

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6 Managing Files, Folders and Windows

To use Windows, you need to know two things: files and folders. The following first three icons represent different folders and the next three icons represent different types of files

1. Creating Folders

A program, you are creating files.

You can store files in many location - on the hard disk.

A network drives, a floppy disk, and so on. To better organize files, you can also store them in folders.

To create a folder follows the steps given below:

On the Desktop, double-click My Computer. My Computer Window opens.

Double-click disk drive or folder in which you want to create a folder. The drive or folder window opens.

On the File menu, point to New, and then click Folder. Type a folder name, and press ENTER. The new folder appears in the location you selected.

To find a file or folder follow the steps given below:

Click the Start button, point to Find, and then click Files or \. The Find dialog box appears.

Now type the file or folder name you want to find. Click the Look in down arrow, or click Browse to specify where to search. Click Find now. After a moment, the results of the search appear.

To open a file or folder follows the steps given below:

On the Desktop, double-click My Computer. The My Computer window opens. Otherwise, you can click on Start and Choose Programsg Windows Explorer.

Double click the drive that contains the file or folder you want to open

Double click the file or folder you want to open.

To rename a file or folder follow the steps given below:

On the Desktop, double-click My Computer. The My Computer window opens. Otherwise, you can click on Start and choose Programsg Windows Explorer.

Double click the drive that contains the file or folder you want to rename. Select the file or folder you want to rename.

On the File menu, click Rename. Type a name, and then press ENTER.

To copy or move a file or folder from one location to another location follows the steps given below:

On the Desktop, double-click My Computer. The My Computer window opens. Or click on Start and Choose Programs? Windows Explorer.

Double click the drive that contains the file or folder you want to move. Select the file or folder you want to copy or move.

On the Edit menu, click Copy to copy the file, or click Cut to move the file. Double-click the folder in which you want to place the file or folder. On the Edit menu, click Paste. The file appears in its new location.

To delete a file or folder follow the steps given below:

On the Desktop, double-click My Computer. The My Computer window opens. Or click on Start and Choose Programsg ? Windows Explorer.

Double click the drive that contains the file or folder you want to delete. Select the file or folder you want to delete.

On the File menu, click Delete. The 'Confirm File Delete' dialog box appears. Click Yes. The file is deleted moved to the Recycle Bin.

To permanently delete a file or folder follow the steps given below:

On the Desktop, double-click Recycle Bin. The Recycle Bin window opens. Select the file or folder you want to permanently delete.

On the Toolbar click on Delete. The Confirm File Delete dialog box appears. Click Yes. The file is permanently deleted. (If you want all files and folders in Recycle Bin are to be deleted, then on the File menu, click Empty Recycle Bin. The Confirm File Delete dialog box appears. Click Yes. All the files are deleted from the Recycle Bin.)

2. Shortcuts

A shortcut does not change the location of a file - the shortcut is just a pointer that lets you open the file quickly.

If you delete a shortcut, the original file is not deleted. There are a number of ways to create a shortcut to a file.

The most direct route is as follows:

1. On the Desktop, double-click My Computer. The My Computer window opens. Or Click on Start and Choose Programsg Windows Explorer.

2. Double click the drive that contains the file or folder you want to create a shortcut.

3. Select the file or folder you want to create shortcut. Right-click on the file or folder. On the menu that appears, click Create Shortcut. The shortcut appears on the selected drive or folder. (If you want to place the shortcut on the Desktop right-click on the file or folder. On the menu that appears, click Send To Desktop (created shortcut). The shortcut appears on the Desktop.)

To remove a shortcut from your Desktop, drag the shortcut to the Recycle Bin icon or use the right mouse button pointing the shortcut to be deleted and click Delete. To rename a shortcut, close all other open windows, click the right mouse button pointing a file or folder icon to be renamed, click Rename on the number that appears. Type the new name to replace old name and then press ENTER.