NIOS Data Entry Ch 3 Basic of Word Processing Part 2

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Rulers:

The rulers display horizontal and vertical scales that reflect the width and height of your typing area. The horizontal scale is invaluable when you want to quickly set tabs, margins, and indents. Select the View tab on the main MS word 2007 screen to be able to select/deselect the Ruler/Gridlines and other options.

Typing Screen Objects:

The open area below the rulers and toolbars is writing or typing area. There are certain objects that are a permanent part of the typing area. These are: (a) Insertion Point, (b) Mouse Pointer, and (c) End-of-Document Marker.

Insertion Point:

The location within a document where additional information will be inserted when the user begins to type. The insertion point is commonly represented by a cursor or the I-cursor and is created by clicking the mouse cursor or tapping the screen where you want the insertion point to appear. As an example, when you open Microsoft Word the insertion point will appear as a flashing text cursor at the top-left corner of the document window.

Mouse Pointer:

A mouse cursor, also known as a mouse arrow, or mouse pointer, is a graphical image that is used to activate or control certain elements in a graphical user interface. More plainly, it indicates where your mouse should perform its next action, such as opening a program, or dragging a file to another location. The mouse pointer follows the path of the user's hand as they move their mouse. The graphic shows an example of a mouse cursor.

End-of-Document Marker:

The horizontal line (like a short underline) at the end of the document (seen only when Word is in Normal view) is called end-of-document marker. This marker lets you know where the end of document occurs.

Vertical and Horizontal Scrollbars:

  • Vertical Scroll Bar: The vertical scroll bar is located along the right side of the screen. For moving up and down in the document, one can click and drag the vertical scroll bar upwards and downwards.

  • Horizontal Scroll Bar: The horizontal scroll bar is located right above the status bar. For moving back and forth across the document, one can click and drag the horizontal scroll bar backwards and forwards. It is not possible to see a horizontal scroll bar if the width of the document fits on the screen.

Managing Documents:

It's also one of the most important because it's how you'll create new documents, edit existing ones, and save the work that you do so you have it for later.

Opening a New Document:

You can also open a new, blank document with Microsoft Word already open. In the existing document. Let’s say that you have Document1 open, and you want to open an existing Word file that you have saved on your computer. To do this, go to File>Open.

Saving a Document:

Clicking Save will enable you to save the file under its current name and keep it saved at its current location. Keep in mind that if this is a new document, it will save the file by the default name of Document1. When you click Save, if another file of the same name exists, Word will prompt you to either enter a new file name or to replace the existing copy with the new version you are currently Clicking Save As gives you a lot more options to saving your work. First of all, when you click Save As, you must specify a file name. You must also specify the format that you want to save the file in. Word's default file format is .docx or Word Document. This is an acceptable and much-used format that should be satisfactory for most Word users, but you can select the format that you need depending on the work you need to save. Let's show you what we mean. Saving. If you want to save the file to a new location, you must choose Save As.

Working on Multiple Documents:

Several documents can be opened simultaneously if you are typing or editing multiple documents simultaneously. All open documents can be arranged under the View Tab.

Image of Word Doc

Image of Word Doc

Image of Word Doc

Protecting a Document:

Protecting a Document from Accessing If you want to protect a document from other users accessing to it, give a password to your file. Follow the steps given below:

  • When the file is open, select Office Button Save As command on the menu bar. The Save As dialog box appears. Move the cursor on the Tools tab on the down left side of Save As dialog box and click. A submenu will appear.

  • Click on General Options. The Save dialog box opens. You will see two boxes: Password to open and Password to modify.

  • Type a password in Password to open box. (A password can include up to 15 character case-sensitive letters, numerals, spaces and symbols. As you type the password, Word displays an asterisk (*) for each character you type.)

  • Click OK. The Confirm Password dialog box appears Retype the password you typed earlier. Click OK on Confirm Password dialog box and then click OK on Save dialog box and then click OK on Save As dialog box.

  • When you open the file again next time it will ask you to type the password. Remember, you will not be able to open that file without the password. Also, don’t forget that the passwords are case sensitive; that is, ‘XYZ’ and ‘xyz’ are two different passwords.

  • Protecting a Document from Accessing (Read Only)

  • Protecting a Document as Read Only Document

  • Modifying a Password Given to Protect a Document

  • Protect a Document for Track changes, Comments, and Forms

Find Documents:

  • Select Office Button Open command on the menu bar. The Open dialog box will be displayed.

  • In Look in: box, select the folder or click where you suspect your file will be located. Type few letters you remember that match with file name in File Name: box (Remember you can type upper case or lower case letters, since search is not case sensitive). If the typed letters are beginning letters of your file name, the file name will appear in the File Name: box. Click Open to open the document.

  • If you don’t see your file name appearing in the File Name: box as you type, move the cursor on the Tools tab on the top right side of Open dialog box. If the typed letters in the File Name: box matches with some part of your file name, all the file names matching with your typed letters along with other files will appear in Name box in the Open dialog box. If you trace your file in the box, double-click on the file name or select.

  • Number of copies to be printed, etc.

Image of word

Image of Word

Image of word

Printing a Document:

  • Open the document to be printed.

  • Choose Office Button Print command on the menu bar. The Print dialog box will open. Select the Options like print range, Number of copes, Printer name etc. See that printer is switched on and the paper is available in the printer tray.

  • Click OK.

Printing a Document on a Different Paper Size:

  • Open the document to be printed.

  • Choose Office Button Print command on the menu bar. The Print dialog box will open. Select the Options like print range, Number of copes, Printer name etc. See that printer is switched on and the paper is available in the printer tray.

  • Select the appropriate paper size in Scale to paper size: under Zoom in Print dialog box.

  • Click OK.

Printing a Document’S Multiple Pages in a Single Sheet of Paper:

  • Open the document to be printed.

  • Choose Office Button Print command on the menu bar. The Print dialog box will open. Select the Options like print range, Number of copies, Printer name etc. See that printer is switched on and the paper is available in the printer tray.

  • Select the appropriate paper size in Pages per sheet: under Zoom in Print dialog box.

  • Click OK.

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