NIOS Data Entry Ch-4 Formatting Documents Part 3

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Spelling and Grammar

To use the spelling and grammar checker, follow these steps:

1. Select button from the main tab bar or press F7 button on the key board.

2. The Spelling and Grammar dialog box will notify you of the first mistake in the document and misspelled words will be highlighted in red.

3. If the word is spelled correctly, click the Ignore button or click the Ignore All button if the word appears more than once in the document.

4. If the word is spelled incorrectly, choose one of the suggested spellings in the Suggestions box and click the Change button or Change All button to correct all occurrences of the word in the document. If the correct spelling is not suggested, enter the correct spelling in the Not In Dictionary box and click the Change button.

5. If the word is spelled correctly and will appear in many documents you type (such as your name), click the Add button to add the word to the dictionary so that it will no longer appear as a misspelled word.

follow these steps for correcting grammar:

1. If Word finds a grammar mistake, it will be shown in the box as the spelling errors. The mistake is highlighted in green text.

2. Several suggestions may be given in the Suggestions box. Select the correction that best applies and click Change.

3. If no correction is needed (Word is often wrong more than it is right), click the Ignore button.

Page Formatting

Page Margins

Using Ruler

1. Move the mouse over the area where the white ruler changes to grey.

2. When the cursor becomes a double-ended arrow, click with the mouse and drag the margin indicator to the desired location.

3. Release the mouse when the margin is set.

Using Page Set-up Dialog Box

1. Select Page Layout Tab and click on the command on the menu bar and choose the Margins button under Page Setup sub task group to display the margin dialog box.

2. There are six predefined margins namely Normal, Narrow, Moderate, Wide, Mirrored, Office 2003 Default available for you to select. Either you can select any one of them as per the requirement or click on the Customized Margins button to enter margin values in the Top, Bottom, Left, and Right boxes. The Preview window will reflect the changes.

3. If the document has Headers and/or Footers, the distance this text appears from the edge of the page can be changed.

4. To apply the changes to the whole document click on the drop-down arrow next to the Apply to list box and change the option to Whole document if it do not appear. 5. Click OK when finished

Page Size and Orientation

1. Select Page Layout→Size command on the main tab bar and choose from the available the Letter, Legal or A4 size as per requirement. Should need to look at more options, click on the More Paper Sizes from the size sub task.

2. Select the proper paper size from the drop-down menu.

3. Change the orientation from Portrait or Landscape by selecting the corresponding button under Orientation subtask in Page Layout in main tab bar.

Zoom in to the page

1. Select View Tab→Zoom sub task on the main tab bar. The Zoom dialog box will appear on the screen. Checks mark the many pages: box under Zoom to in the Zoom dialog box. Click OK.

2. You will see displaying multiple pages of your document on the screen. Select the pages to change the orientation.

3. Choose File→Page Setup, and click on the Paper Size tab. Then click on the orientation option (Landscape or Portrait) you need for those selected pages.

4. Select Apply to: option in the dropdown box as selected text. Click on OK when finished.

Headers and Footers

1. Select Insert→Header and Footer subtask menu on the main tab bar. Click on the Header or Footer option as per the requirement.

2. On selecting Header option, header toolbar will appear and the top of the page will be highlighted as shown below (Fig. 4.22).

3. Type the heading in the Header box. You may use many of the standard text formatting options such as font face, size, bold, italics, etc.

Page Numbers

1. Select Insert→ Page Numbers from the main tab bar and the following dialog box will appear.

2. Select the Position of the page numbers by choosing “Top of page” or “Bottom of page” from the Position dropdown menu.

3. Click OK when finished.

Changing Start Value of Page Numbers in a Document or in a Particular Section of a Document

1. Place the cursor on a page of the document. (If your document consist two or more sections, you may have to place the cursor on a page in that particular section to change the page numbers from the beginning page of that section.).

2. Select Insert Page Numbers subtask on the main tab and the Page Numbers dialog box appears.

3. Uncheck Show number on first page and click on Format in Page Numbers dialog box. The Page Number Format dialog box appears.

4. At the bottom of the Page Number Format dialog box, click on the Start at option box and increase or decrease the page number value or simply type a number in the Start at box.

5. Click OK to close Page Number Format dialog box and then click OK to close Page Numbers dialog box.

Inserting a Page Break

1. Position the insertion point at the line where the page should end. Choose Insert→Break command from menu bar. The Break dialog box appears (Fig. 4.27). Check-mark Page breaks under Break types in Break dialog box. Click OK to insert a page break.

2. Position the insertion point at the line where the page should end. Press CTRL+ENTER keys to insert a page break.

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