Main Features of Word Processing, Starting MS Word Program, Word Screen Layout

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Main Features of Word Processing

The main features are:

  • You can create professional documents fast, using built- in and custom templates, manage large documents using various features like the ability to create table of contents, index, and cross-references.

  • You can work on multiple documents simultaneously

  • With the help of mail merge, you can quickly create merge documents like mass mailings or mailing labels.

  • AutoCorrect and AutoFormat features catch typographical errors automatically and allow you to use predefined shortcuts and typing patterns to quickly format your documents.

  • The print zoom facility scales a document on different paper sizes and allows you to print out multiple pages on a single sheet of paper.

  • The nested tables feature supports putting one table inside another table.

  • You can export and save your word documents in PDF and XPS file format.

Features of Word 2007

MS Word 2007 has useful features and tools introduced to produce professionally created documents. You can easily create, format, edit professional-looking user document using comprehensive set of easy to use tools provided by MS Word.

  • MS Word 2007 also provides features for creating chart and diagram which include three-dimensional shapes, transparency, drop shadows, and other effects. This helps create highly professional documents with flexibility in representing data more efficiently and professionally.

  • Using MS Word 2007 digital signature feature, you can ensure the authenticity, integrity, and origin of the document.

  • “Mark as Final” command makes the document “read-only” making the typing, editing and proofing command disabled. But just to remember. “Mark as final” is a security feature as anyone can edit a document that is marked as final by turning off Mark as Final.

  • MS Word 2007 also provides the feature and tools to export your document to either PDF (Portable Document Format) or XPS (XML Paper Specification) format.

Starting MS Word Program

Starting Ms Word Program

Starting Ms Word Program

  • You can start your Word program different ways. One way is using Start button:

    • Click on the Start button.

    • In the menu that appears select All Programs Microsoft OfficeMicrosoft Office Word 2007. In few seconds you will see Word screen on the monitor.

  • You can also start your MS Word program by double clicking on Microsoft Word icon, which lies on the Microsoft Office Shortcut Bar (MOSB).

Word Screen Layout

The Word screen (Window) contains a number of objects such as Tabs, Menus, Sub menus, short-cut commands etc.

Shortcut Menus

These features allow you to access various Word commands faster than using the options on the menu bar. When the menu is expanded, the shortcut menu is displayed with short-cut command option for each of the short-cut menu item.

Toolbars

MS Word 2007 provides a customized quick access toolbar to organize the tools available for easy and fast access of the commands. The toolbars that are already displayed on the screen are checked. To add/modify simply click on the “More Commands”.

Rulers

  • The rulers display horizontal and vertical scales that reflect the width and height of your typing area. The horizontal scale is invaluable when you want to quickly set tabs, margins, and indents.

  • Select the View tab on the main MS word 2007 screen to be able to select/deselect the Ruler/Gridlines and other options.

Typing Screen Objects

The open area below the rulers and toolbars is writing or typing area. There are certain objects that are a permanent part of the typing area. These are:

  • Insertion Point: The black vertical blinking line is the insertion point that is initially at the top left side of the typing area. It indicates the place where your typing is inserted into the document.

  • Mouse Pointer: When you move the mouse around in the typing area, the mouse pointer is in the shape of a thin I- beam. As you move the mouse near the menu bar and toolbars, the mouse pointer becomes a pointing arrow.

  • End-of-Document Marker: The horizontal line (like a short underline) at the end of the document (seen only when Word is in Normal view) is called end-of-document marker. This marker lets you know where the end of document occurs.

Vertical and Horizontal Scrollbars

  • The typing area is bordered on the right side by the vertical scroll bar with a scroll button and arrows. The single down arrow scrolls through the document line by line. The double down arrow allows you to move to the top of the next page.

  • The double up arrow allows you to move to the top of the previous page. The double down arrow allows you to move to the top of the next page. You can also drag the vertical scroll button up and down the scroll bar to move up and down through the document.

  • The first bar along the bottom of the typing area is the horizontal scroll bar. To see the text that is off the right side of the screen, use the left arrow button. To see the text that is off the left side of the screen, use the right arrow button. You can also drag the horizontal scroll button to move left or right of the document.

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