Saving and Printing, Exit PowerPoint Program, Keyboard Shortcuts

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Saving and Printing

  • You can save your presentation slides as a file in a folder. You can also save the slides as Web page so that you can post them on Internet.

  • Printing is similar to what you have done in Word and Excel. Remember to set up your page before saving or printing your presentation slides.

Page Setup

Select Office button Print Preview from the menu bar to access options for printing the presentation slides. Select the format the printed slides will be used for from the Slides drop-down menu.

Save as File

  • To save your presentation slides as a file, select Office button Save As command on the menu bar or simply click on the Save button on the toolbar on top.

  • The Save As dialog box appears.

  • Choose the folder and drive that your file will be located, type the name of the file, and then click Save in the Save As dialog box.

Save as File

Save as File

Save as File

Save as Web Page

  • Presentations can be saved by selecting Office button Save As command on the menu bar as explained earlier. However, if you want to post PowerPoint presentations on the Internet, you may want to save them as Web pages so that the visitors to your web site can view the presentation even if they do not have PowerPoint installed on their computers. Select Office Save As and select Web Page command from the drop down.

  • Choose your web page directory on the network from the Look in: drop-down menu and name the file in the File name: box. Click Save to save the presentation in web format.

Print

  • Select Office button Print command on the menu bar to print the presentation. The Print dialog box appears. Choose the following options in the Print box.

  • Print range - Select All to print all the slides in the presentation, Current slide to print only the current slide, or enter slide numbers in the Slides field to print only certain slides.

  • Copies - Enter the number of copies of each slide specified in Print range and check the Collate box if necessary.

  • Print What -

    • Slides - prints a full-page slide on each page.

    • Handouts - prints as many slides as you designate on each page.

    • Notes Page - prints one slide with that slide’s notes on each page

    • Outline view - prints the outline of the presentation Click OK to print.

Close a Document

To close the current presentation slides file, select Office button Close command on the menu bar If the file contains any unsaved changes, you will be prompted to save the file before closing.

Exit PowerPoint Program

When finished your work in PowerPoint and closed all the files, you can quite the PowerPoint program by selecting Office button Exit PowerPoint command on the menu bar.

Keyboard Shortcuts

  • Keyboard shortcuts can save time and the effort of switching from the keyboard to the mouse to execute simple commands. Print this list of Power Point keyboard shortcuts and keep it by your computer for a quick reference.

  • Note: A plus sign indicates that the keys need to be pressed at the same time.

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