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Administration and Management of an ECCE Centre: Mobilization and Utilization of Resources

Mobilization and Utilization of Resources

After you have determined the feasibility of opening an ECCE center in a given location, you will need to think about how to finance the construction or renovation of your center (if it is your own building) or to finance the rent if it is rented center.

Raising Finances

We can easily get support from the government and community, as they are important stakeholders in the children՚s well-being and success in life. One can approach the concerned ministries (e. g. , Ministry of Women and Child Development) and departments (e. g. , Social Welfare Board) for financial support. One can search the Internet for such schemes of financial support to preschools and apply for the same if eligible. The financial support requested could be partial or full.

Some ways to raise fund for the ECCE center are:

Grant-In-Aid from the Government

Besides the annual grant given by the Government for ECCE center, mini grants can be requested by the ECCE owner, for additions like to build or update playground equipment or to develop learning materials. These mini grants are useful but may not be able to meet the total financial help needed.

Community Involvement

The center could organize various activities and events to involve the community to sensitize it to the needs of the center and motivate the members and parents to help and contribute as per their capacity.

Some of the popular methods of community involvement for raising finances are:

Fair/Functions

ECCE workers can organize fair or cultural functions at the center. The center could display and sell articles made by children or parents/community members.

Volunteerism

“A penny saved is a penny earned” . One can save money not only through sale of materials but if skilled parents or community people can also help by providing voluntary services for ECCE center. They can also prepare small articles for sale in fairs or exhibitions organized by the center and save money.

Renting Out the Space

As ECCE center՚s maximum working hours are till 1: 00 p. m. So, after this the indoor space can also be rented for other purposes like running dance class or art and craft classes etc. If there is enough outdoor space, it can be used for growing fruits and vegetables, which can be sold to generate funds.

Organize Materials and Stationery Donation Camp

Many people may not be able to donate in cash, but they can help by donating in kind. They can donate old toys, clothes, vehicles, used containers or any other object which can be used by children of the center. Centre can ask the community/parents to donate grains/food stuff which can be used for mid-day meals.

Donations

Illustration: Donations

The ECCE staff can ask parents for donations. The parents could donate as per their capacity. If an ECCE center is located in an urban area, a fixed fee can be charged from all parents for providing services to their children. Some extra donations may be collected from families and other donors.

Accounting and Auditing

  • The main objective of auditing is to enable the ECCE staff to form an opinion on the accuracy of the financial statements prepared by them for a given period. Auditing also helps them to improve the center՚s accounting system. The secondary objective of auditing is to detect or prevent errors.
  • The funding agencies issue financial regulations from time to time whereby audited accounts of a given financial period must be submitted to facilitate financial decisions, for example, allocation of grants.
  • At the end of each financial year or budget period the Centre Head has a statutory responsibility to prepare and present to the funding bodies an audited financial report.

Auditing is of two types:

  • Internal Auditing
  • External Auditing

Internal auditing is intended to ensure regular and frequent checking on a center՚s financial transactions and records. The focus of external auditing is to establish the truth and fairness of the accounts.