Planning and Organising: Delegation, Decentralisation and Authority Relationship

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Delegation

  • In organisations, it is difficult on the part of a manager to complete all the jobs assigned to him.

  • Assign some of the work to his subordinate and give them authority to carry on the work and at the same time make them accountable.

  • Enough authority to use organisational resources to produce.

Elements

Elements of delegation

Elements of Delegation

Elements of delegation

Assignment of Responsibility

Known as entrustment of duties.

Duties can be divided into two parts:

  • Individual can perform himself

  • Assign to his subordinates to perform.

Granting Authority

  • Refers to the official powers and position required to carry on any task.

  • Duties are assigned to subordinates then the required authority must also be conferred on him.

Creating Accountability

  • Delegate is fully answerable to his superior for performance of the task assigned to him.

  • Superior ensures performance through accountability by his subordinate.

Importance of Delegation

  • Reduces the load on managers as work is successfully shared by the subordinates.

  • Difficult for him to look after the supervise activities personally at all places.

  • Delegation of responsibility with commensurate authority offers a good workable solution.

  • Provides an opportunity for subordinates to develop and motivates and prepares them for taking up higher responsibilities in future.

  • Leads to creating a healthy work environment and harmony among the employees.

Decentralisation

  • Refers to a systematic effort to delegate authority at all levels of management and in all departments.

  • The senior concentrate on ways and means to improve traffic control.

  • Decentralisation has number of benefits.

  • Helps employees to take quick and appropriate decisions.

Difference between Delegations and Decentralisation

  • Delegation is the process of assigning responsibility and authority while decentralisation is the ultimate outcome of planned delegation.

  • Delegation of authority takes place between the manager and his subordinates while decentralisation involves the entire organisation.

  • Delegation is done to speed up the work and is essential in trace while decentralisation is optional and is usually done in large scale organisations.

Authority Relationship

  • Line Authority: Line authority is the authority of a manager over his immediate subordinates.

  • Staff Authority: When the work of line managers increases, staff officers are appointed to help them.

  • Functional Authority: Similar to line authority, but it is exercised over a person who is not the immediate subordinate of a manager.

Authority Relation

Authority Relation

Authority Relation

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