Planning and Organising: Delegation, Decentralisation and Authority Relationship (For CBSE, ICSE, IAS, NET, NRA 2022)

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Delegation

  • In organisations, it is difficult on the part of a manager to complete all the jobs assigned to him.
  • Assign some of the work to his subordinate and give them authority to carry on the work and at the same time make them accountable.
  • Enough authority to use organisational resources to produce.

Elements

Elements of Delegation

Assignment of Responsibility

Known as entrustment of duties.

Duties can be divided into two parts:

  • Individual can perform himself
  • Assign to his subordinates to perform.

Granting Authority

  • Refers to the official powers and position required to carry on any task.
  • Duties are assigned to subordinates then the required authority must also be conferred on him.

Creating Accountability

  • Delegate is fully answerable to his superior for performance of the task assigned to him.
  • Superior ensures performance through accountability by his subordinate.

Importance of Delegation

  • Reduces the load on managers as work is successfully shared by the subordinates.
  • Difficult for him to look after the supervise activities personally at all places.
  • Delegation of responsibility with commensurate authority offers a good workable solution.
  • Provides an opportunity for subordinates to develop and motivates and prepares them for taking up higher responsibilities in future.
  • Leads to creating a healthy work environment and harmony among the employees.

Decentralisation

  • Refers to a systematic effort to delegate authority at all levels of management and in all departments.
  • The senior concentrate on ways and means to improve traffic control.
  • Decentralisation has number of benefits.
  • Helps employees to take quick and appropriate decisions.

Difference between Delegations and Decentralisation

  • Delegation is the process of assigning responsibility and authority while decentralisation is the ultimate outcome of planned delegation.
  • Delegation of authority takes place between the manager and his subordinates while decentralisation involves the entire organisation.
  • Delegation is done to speed up the work and is essential in trace while decentralisation is optional and is usually done in large scale organisations.

Authority Relationship

  • Line Authority: Line authority is the authority of a manager over his immediate subordinates.
  • Staff Authority: When the work of line managers increases, staff officers are appointed to help them.
  • Functional Authority: Similar to line authority, but it is exercised over a person who is not the immediate subordinate of a manager.
Authority Relation

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