Geography: Data Collection, Processing and Analysis: Format of the Field Report

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Format of the Field Report

It is important to note that all field reports are special and unique in so many respects. However, there are certain formats which are common to all reports. On the basis of common characteristics, it may be summarized that a field report mainly consists of three parts.

The Prelims

It consists of Title Page, Preface, Table of Contents, List of Tables, List of Maps and Diagrams, and List of Appendices.


Format of the Field Report

Image of Format of the Field Report

Body of the Text

It includes from introduction to the conclusion and recommendations.

Chapter Scheme


  • Statements of the problem

  • Objectives of the field work

  • Methodology used

    • Universe of the study

    • Selection of samples

    • Hypotheses proposed

    • Methods of data processing

Scope and plan of the study

  • Nature or structure of the theme of Investigation.

  • Spatial and temporal trends of the problem of study. This chapter relates to understanding the area specific patterns and temporal trends.

  • Correlates the problem or investigations- It deals with the analysis of factors responsible for trends and patterns.

  • Constraints of theme of investigation- There are some basic and functional problems linked to each area. This chapter is devoted to study these problems.

  • Conclusions, suggestions and recommendation- This chapter summarises the findings, makes suggestions, and recommendations for the development.


It includes references, selected bibliography, appendices, glossary of terms etc.

In brief, it can be said that

  • The data collected from the field are very extensive and unprocessed. While surveying in the field some objects remain unsurveyed and data, therefore, becomes dissimilar. Hence, there is a need for processing the data properly. The different steps involved in processing data are editing, coding, organisation, and classification. Only then the data becomes in the presentable form. The presentation of data could be tabular, statistical, and cartographic forms. The tabular presentation could be simple or complex depending upon the variables used. Statistical presentation makes use of mean, median, and mode for getting central values. Percentiles are also used to explain the coverage of a phenomenon studied. Cartographic presentation of data is made in different ways. Such as graphs, charts, diagrams, maps etc.

  • Two variables can easily be represented by a line graph. Bar diagram is used for comparing different units. Compound bar diagram issued for representation the sub-units of an element proportionately. Different types of maps are prepared with the help of primary data. The dot map is the most popular map. The dot map shows the distribution of an element.

  • It also depicts the concentration and dispersion of the element. Isopleth map also depicts distribution of phenomenon. In this map, points of the same values are joined by curve lines. Distribution maps are also shown by shading methods.

  • The following points are kept in mind while interpreting the information. Clarity and explicitness, segregation of common and special features, highlight the focus, organise the matter in small paragraphs and facts should be complete and accurate.

  • Report is the most important component of the field work. It is a written document highlighting the conclusions drawn from the field work and data collected. The report should be extensive and related to ground realities. It should be written under the heads in a sequential order of introduction, analysis, results, and recommendations.

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